Here are some of the most frequently asked questions we often get , and please feel free to contact us if there is anything else you would like to ask.

What is the procedure to book a DJ/band via The Wedding DJ’s? 

  1. Send an email with all your event details to us, you can do this via the “contact us” page on the website or mail directly to bookings@the-weddingdjs.co.za
  2. Next we will arrange a meeting with Shaun Westwood, our artist manager, to discuss your specific entertainment needs in detail. All clients have slightly different musical tastes, Shaun is an expert at helping you define your music brief so that we can get you the perfect act for your specific needs.
  3. We will mail you a shortlist of ideal artists/DJ’s for your consideration. Each artist profile contains full artist biography, videos, DJ mixes, client testimonials, package price options, etc.
  4. When you are ready to confirm we will mail you an invoice for the 50% deposit to confirm.

How long have your DJs been DJing? 

All of the DJs who work for The Wedding DJ’s have a minimum of 5 years’ professional DJing experience, with most of our DJs having 10 or more years of professional experience

What type of equipment do you use?

We only use top of the line professional DJ equipment, with most DJ’s playing mp3 music off their laptops.

Do you have any backup plans if something goes wrong or happens to the DJ? 

We always retain one DJ per weekend in each location as a backup in the event of an emergency. Also, all DJs have a backup system with them should something fail.

Will the DJ play requests? 

Our DJs only take requests if you allow it. If allowed our DJs “filter” requests, meaning they will not play a song that you specifically asked them not to play or music from a genre you asked them not to play. If someone makes a request that fits in well with what the DJ is playing at the time and with the music you want, then the DJ will try and play it.

Can we request songs for the DJ to play? 

Most definitely, a good brief helps the DJ prepare & we advise this. You can pick which songs you definitely want to hear, and ones you do not want to hear, for your event. After a meeting we will send you the DJ Brief template to complete. We can also work off iTunes/Spotify playlists, or any other platform you prefer.

How many songs should I request? 

We would like for you to at least give your DJ 10-30 songs from different genres and artists you would like to hear, as well as songs/artists you don’t, so your DJ can prepare his set. Less really is more in this regard as we only want your very best selection of songs, to get an idea of your personal taste in music. Some consideration for your guests’ taste is advised.

What are your payment terms? 

The deposit is required at the time of booking and the remaining balance is due two weeks before the event date. Payments can be made via eft to our South African bank account or via PayPal (details available on request).

Will the DJ play overtime if needed? 

Yes, DJs can play past the contracted time, but we do recommend that you let us know before the event date to make sure the DJ is prepared for a possible extension. If no notice is given we cannot confirm the DJ can play longer as they may have other commitments.

Do we have to take a package or can we make a custom quote? 

The Packages are just a guide, and we can always quote you for your specific needs. Let us know what you have in mind & we will help you if we can.

When should we book a DJ?

 A good time frame is at least six to twelve months before a wedding date to guarantee availability. Less for other events. We do however usually have DJs available for last-minute events as well, bearing in mind the best DJ’s usually get booked 12 months in advance.

Can we meet the DJ before we confirm? 

100% yes! You are welcome to meet potential DJ’s for an interview before confirming. Also important: We always recommend that clients meet their DJ closer to the wedding date to go over the plan in-person. 

Should we feed the DJ?

Usually clients do provide a meal for the DJ, considering that these sets are 6-10 hours long. Feeding the artists is the norm & advised.

What other services do you offer?

We offer Sound & lighting for all areas, DJ’s, bands, DJ’s with live instrument combinations, ceremony audio, lighting (up-lighting & dance floor lighting), photo booth & dance floor hire.

What do we need to provide from our side? 

The Wedding DJ’s bring all sound & lighting , the only thing we need from you is a table at each DJ location. We can play off a standard restaurant dining table for the ceremony, but advise a higher table (at least 1m high x 1.5m wide) for Pre-drinks & Dinner and for the Dance floor we recommend a DJ booth (at least 1m high x 1.5m wide), which most décor companies & venues provide. If you do not have one please let us know.

What time does the DJ & Sound company arrive prior to the event starting?

 The sound guys will be on site at least 2 hours before your guests arrive to start setup, unless requested to come earlier (depending on the technical level of the setup & venue requirements, sometimes we do setup the day before the event). The DJ/Band will be on site 1 hour before their performance start time.

Do you have any tips or suggestions? 

Please discuss your layout plan with us before finalising your floor plan, it is helpful to know the placement of each DJ booth in relation to the guest location for various reasons, i.e. wireless microphones do not work well if placed too far away from the receiver, so we need to know where speeches will be happening to avoid issues.

For more tips please see this short video by our founder & lead DJ Shaun Westwood AKA DJ West

The kind folks at @PinkBookSA  asked our founder Shaun Westwood to share some insights on wedding entertainment trends, tips & best practice.

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thanks to ZaraZoo Cine for the videography  www.zara-zoo.com